Effective November 12, 2026
Rose Circle Foundation, Inc. (“the Rose Circle”, “we”, “us”) is a New York nonprofit corporation. This policy explains what personal information we collect through rosecircle.org, how we use it, and the choices you have. If you have any questions, write to us at hello@rosecircle.org.
What we collect
We only collect information you choose to give us, plus the minimum technical data needed to run the site.
- Ignis Vivus newsletter and archive downloads: your email address.
- Contact form: your name, email address, the topic you select, and your message.
- Membership applications: your name, email, city and country, and optionally your phone number and a website or social profile; your answers about what draws you to the tradition, how you would like to take part, and any affiliations you choose to list; and, for Fellows, your paper title and abstract.
- Membership payments: when you complete a membership, payment is handled by our payment processor (such as PayPal). We receive confirmation of your payment and membership level, but we never see or store your full card or bank details.
- Event registration: RSVPs for our gatherings are handled on Luma (luma.com). Information you give there is governed by Luma’s privacy policy, and Luma shares your registration details with us as the host.
- Technical data: like most websites, our hosting provider records basic server logs (such as IP address, browser type and pages requested) for security and troubleshooting.
How we use it
- To send Ignis Vivus and the archive you requested.
- To reply to your messages.
- To review membership and Fellowship applications, manage memberships, and send member communications.
- To plan and run our gatherings.
- To keep the site secure and working.
We do not sell, rent or trade your personal information, and we do not use it for advertising.
Affiliations and personal interests
Some applicants tell us about their membership in lodges, orders, churches or study groups, or about their spiritual interests. We treat this as confidential. It is read only by the people reviewing applications, is used only to welcome you to the Rose Circle, and is never published or shared without your permission. Listing an affiliation is always optional.
Cookies
We use only the cookies needed for the site to work, such as keeping you logged in and remembering your cookie choices. We do not currently use analytics or advertising cookies. If that changes, we will ask for your consent through our cookie banner first, and you can change your choices at any time using the cookie icon at the bottom of each page.
Who we share it with
We share information only with the service providers that help us run the Rose Circle, and only as needed for them to do so: our website host, our email delivery service, our payment processor, and Luma for event registration. Links on our site to other websites, such as Amazon for books or Instagram, are governed by those sites’ own policies. We may also disclose information if required by law.
How long we keep it
- Newsletter subscribers: until you unsubscribe.
- Contact messages: as long as needed to deal with your enquiry.
- Membership records: for the length of your membership, and afterwards as long as required for our nonprofit and tax records.
- Applications that are not approved: deleted within one year.
Your choices and rights
Every issue of Ignis Vivus includes an unsubscribe link. You can also email hello@rosecircle.org at any time to ask what information we hold about you, to correct it, or to have it deleted. We will reply within 30 days. Depending on where you live, you may have additional rights under local law, and we will honor them.
Children
The Rose Circle is intended for adults. We do not knowingly collect information from anyone under 18.
Security
We use reasonable safeguards to protect your information, including encrypted connections (HTTPS) across the site. No method of transmission or storage is completely secure, but we work to protect your data and limit who can see it.
Changes to this policy
If we change this policy, we will post the new version here with a new effective date. For significant changes, we will let members and subscribers know by email.
Contact
Rose Circle Foundation, Inc.
New York, NY
hello@rosecircle.org